Whether you’re an established company moving to a larger space or a small up-and-comer relocating to the Big Apple, moving offices in New York City isn’t always fun. If you plan well and use your resources wisely, it is possible to switch office stations without creating chaos for your staff or yourself. What should you consider when moving your office? Are there any factors you should consider to ensure a smooth transition from one office space to another? Here are some suggestions.
Know the Schedule – Businesses must allow at least three months for their new office space to be ready when they move to New York City. This applies to all major companies that have to leave their current facility to take up another one. As soon as you know the move date, be sure to have a clear understanding of how long your office will remain in the same place. It’s not a good idea to make it difficult for potential clients or customers to schedule appointments with you. All employees should be informed at least a month in advance about the date of their move. This will give them enough time to make other arrangements.
Start With A Plan – Many moving offices use an interactive 3D floor plan to help them visualize the new space better. You can use a computer to see the new space in a similar size view. Keep in mind that your floor plan is only a rough draft, and you might want to add or subtract rooms to make it smaller or larger for aesthetic purposes. It’s a good idea to have all of your employees sign the floor plan so there is no confusion when the big day comes.
Take The Right Inventory – Even if you’ve reserved all of your office space, it’s still a good idea to go over what furniture will be needed. You will need to move some pieces more often than others so make sure you are getting the best return on your investment. Some moving companies will let furniture be rented while you are packing it up. Renting pieces that are less used will save you money in the long-term.
Get Ready for your Move with an Office Relocation Team. If you have relatives or friends who have just completed a office relocation, they may have some great advice about what to do during the move. Moving offices can be stressful enough. It’s worth having a team of experts like NYC Movers, who are familiar with relocations to help you take some of that stress off your shoulders.
Before you move, make sure all of your furniture is in good condition. Most movers will be able to get most, if not all, of your old furniture out of your home before the move is even begun. Sometimes your furniture is too heavy to be moved. Making sure that you have at least some of your furniture packed and ready is a huge time saver, which can really make a big difference in your moving offices.